Board meeting minutes – 3/13/2025

McGinnis Reserve – Board meeting minutes – 03/13/2025

The meetings were called to order on 03/13/2025 at 7pm

Board members present:

• President
• Vice President
• Secretary
• Treasurer
• Member At Large

Items discussed during the meeting were:

Financials:

• Past due accounts are over $11,000. We will start collecting on those accounts

Property Maintenance:

• Dead trees have been removed around main road that caused issues and damage to guard rail.
• Pool fence repair is needed due to wind damage, including replacing posts and possibly fence sections. This repair will be completed in March.
• Discussion about replacing the pool fence with a more permanent and aesthetically pleasing option (possibly metal or plastic). This is to be added to list of projects for future years.
• Clubhouse water fountain electrical issues need to be addressed. Those will be handled by electricians.
• Pine Straw will be replaced in March for spring season.
• Mulch will be added around bushes at the entry.
• Gullies caused by runoff from a rental property need attention; the owner will be contacted.
• Tennis court fence tarp tie outs have been repaired, and metal zip ties are being used.
• Pickleball court line repainting to more appropriate color to be done in March.
• Playground door hinges and one door have been removed due to rot and damage.
• Club house door locks and crash bars have been replaced.
• Myrtle trees need to be trimmed around neighborhood entrance.
• Pool wood pergola to be removed and new shade structures to be looked at before pool season.

Community Issues:

• Concerns about dirt bikes being driven in the neighborhood, causing damage and safety hazards. Discussion of sending a formal notice to residents about the dirt bikes, with potential fines for violations.
• Lake restocking of fish is being planned.

Website:

• A new website is being developed.
• Onboarding meeting with the website company is scheduled.
• Plan to transition to the new website after it’s built and reviewed.
• The old website will be replaced, but the current web address will be kept.
• Instructions for residents on how to use the new website will be created.